University of Mary Washington Cobblestone #UCPUMW 26-2075

Customizable International Travel Services

The University of Mary Washington, a higher education institution in Virginia, awarded a contract to In Case You Travel LLC for customizable international travel services. The contract period is from March 1, 2026, to February 28, 2027, with nine one-year renewal options extending to February 28, 2036. The services include developing and managing group travel programs for academic, cultural, and service-learning purposes, arranging international transportation, lodging, local transfers, providing professional trip counseling, emergency support, compliance assistance, and travel insurance. The contract emphasizes flexibility in refund and cancellation policies, transparent invoicing, and compliance with applicable laws. The award involves products and services related to international airfare logistics, travel management, and program enhancements. The contractor is responsible for providing detailed invoicing, maintaining a 24/7 emergency plan, and ensuring data protection. The contract documents include the signed agreement, solicitation, proposal, and related addenda.

Description

Contract for customizable international travel services provided by In Case You Travel LLC to the University of Mary Washington. The contract number is UCPUMW 26-2075, effective from March 1, 2026 to February 28, 2027, with nine one-year renewal options available, extending final expiration to February 28, 2036. Services include developing and managing group travel programs for academic, cultural, and service-learning purposes, travel management services, program enhancements, support services, compliance and documentation, emergency and risk management, financial and administrative requirements, and additional services such as meeting space and travel insurance.

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