Salt Lake County SLCoAUD86250 RFC

Salt Lake County Printing & Mailing of Notice of Property Valuation and Tax Changes

The government buyer is Salt Lake County, specifically the Salt Lake County Contracts and Procurement division on behalf of the Salt Lake County Auditor. The awarded vendor is The Data Center, LLC. The contract covers the printing and mailing of the County's annual Notice of Property Valuation and Tax Changes, including one printed window envelope per notice and all related preparation and mailing services. The County will provide postage charges. The approximate annual mailing volume ranges between 330,000 and 380,000 notices. The contract term is five years with an option for the County to opt out after two years with written notice. Notices must be mailed from a USPS approved distribution center for delivery within Salt Lake County by a specified deadline each year, typically on or before July 22, unless extended by the Utah State Tax Commission. Pricing is based on a firm price per 10,000 mailings for the initial 24 months, with possible price escalation requests capped at 3% annually thereafter. The County reserves rights for contract review, auditing, and to procure services from other vendors if performance is unsatisfactory. The contract includes detailed terms and conditions and compliance requirements such as environmental compliance and business registration with the State of Utah. No specific product part numbers or service line items were listed beyond the general description of printing and mailing services.

Description

Salt Lake County (SLCo) requests bids for printing and mailing of County's annual Notice of Property Valuation and Tax Changes. Contract awarded to The Data Center, LLC for printing and mailing services including preparation and mailing of notices. The contract term is five years with an option to opt out after two years. Pricing is based on price per 10,000 mailings and includes all labor, material, services, and costs to prepare and mail the notices and inserts. The County covers postage charges. The contract was awarded to the lowest responsive, responsible bidder meeting specifications.

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