Award
City of Wilmington NC #PB-IH-0825.1
REMOVAL AND REPLACEMENT OF HVAC SYSTEMS 245 & 265 OPERATIONS CENTER AND 209 COLEMAN DRIVE
Recipient
Thermaltran Mechanical, Inc.
Award Amount
$159,500.00
Ceiling
$159,500.00
Awarded
October 17, 2025
Identifier
PB-IH-0825.1
The City of Wilmington, North Carolina, is the government buyer for this contract, specifically managed through the Purchasing Division located at 929 N. Front Street, 10th Floor, Wilmington, NC. The contract number is PB-IH-0825.1. The awarded work involves the removal and replacement of HVAC systems at three locations: 245 Operation Center Drive (3 Split Heat Pumps), 209 Coleman Drive (4 Split Heat Pumps), and 265 Operation Center Drive (2 Split Heat Pumps). The awarded products include new Trane Heat Pumps or approved equivalents with the newest refrigerant options (not R410A), with a minimum SEER rating of 16 for the base bid and an alternate bid option for 18 SEER equipment. The quantities are 3 units at 245 Operation Center, 4 units at 209 Coleman Drive, and 2 units at 265 Operation Center. The scope includes refrigerant reclamation, disposal of old units, installation of new metal drain pans, insulation tubing, inline primary drain line safety switches, and replacement of existing I-Wave equipment. The contractor must provide Testing, Adjusting & Balancing (TAB) reports, a 1-year labor and material guarantee, and an extended 4-year warranty on compressors. The contract requires compliance with all federal, state, and local codes, including IBC, IMC, and NEC. The contractor is responsible for all permits, inspections, and must provide liability and workers' compensation insurance with the City of Wilmington as an additional insured. The contract includes MBE/WBE/HUB/DBE participation requirements to ensure maximum opportunity for minority and women-owned businesses. The period of performance includes a project length of 90 calendar days from the start date specified by the Purchasing Manager. Delivery and installation must occur during regular working hours, with after-hours work coordinated with the owner. The contractor must also provide onsite owner training and ensure site cleanliness and restoration of any damaged property.
Description
Replacement of HVAC systems at 245 Operation Center (3 Split Heat Pumps), 209 Coleman Drive (4 Split Heat Pumps) & 265 Operation Center Dr. (2 Split Heat Pumps).