Avondale MPR 25-025

Large Format Printing Services

The City of Avondale, an Arizona municipal corporation, is the government buyer for this professional services agreement with Cesar Graphics, an Arizona sole proprietorship. Cesar Graphics is awarded an indefinite quantity and indefinite delivery contract to provide large format printing services including banners, posters, decals, billboards, POP displays, tradeshow displays, signage, window clings, magnets, vehicle wraps, and graphic installation. The contract includes printing, installation, and removal services with detailed pricing for various products such as sanitation truck signs, street banners, outdoor fence and stage banners, traffic box wraps, car cards, window graphics, A-frame sign inserts, outdoor stake signs, banner stands, table covers, large posters, pop-up canopies, feather flags, floor decals, and automotive wraps. The contract requires Cesar Graphics to provide all labor, equipment, materials, and consumables necessary for production and installation. Delivery locations include multiple City of Avondale facilities such as the Aquatic Center, City Hall, City Court, Civic Center Library, Mountain View Community Center, Phoenix Raceway Building, Police Department, Public Works Department, Municipal Operation Services Resource Center, Sam Garcia Library, and Avondale Visitor & Conference Center, all located in Avondale, AZ. The contract term is effective until January 20, 2026, with automatic renewal options for up to four additional one-year terms, subject to City approval and funding availability. Unique contract requirements include compliance with OSHA and other safety standards, ownership of all documents by the City, detailed insurance coverage requirements, confidentiality of City designs, and adherence to E-verify and anti-boycott certifications. Cesar Graphics is also encouraged to hire City residents and maintain a safety plan. The contract is non-exclusive, allowing the City to procure similar services from other vendors if needed. The contract includes provisions for cooperative purchasing by eligible political subdivisions and nonprofit institutions. Cesar Graphics is the sole vendor mentioned and the Original Equipment Manufacturer (OEM) for printing materials is not specified but includes 3M products or approved equals for vehicle wraps.

Description

The City of Avondale issued a Request for Proposals seeking vendors to provide professional printing services of general large format print items. The contract is with Cesar Graphics, an Arizona sole proprietor, for an indefinite quantity and indefinite delivery agreement. The initial term is from January 21, 2025, to January 20, 2026, with automatic renewal for up to four successive one-year terms. The City does not guarantee any minimum or maximum amount of services. Compensation is based on purchase orders issued under the contract according to unit rates set forth in the fee proposal. The project is funded locally and classified under multiple printing and graphic service categories.

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