County of Orange Opengov #MA-011-26010778

PublicInput Meetings

The County of Orange, Clerk of the Board, has entered into a subordinate contract (MA-011-26010778) with Carahsoft Technology Corporation to provide the PublicInput Speaker Management System, a hybrid public engagement platform designed to facilitate participation, automate workflows, and ensure accessibility at all Orange County Board of Supervisors meetings. The contract includes hardware, software, and professional services for implementation, onboarding, operation, testing, and maintenance. The system features include single intake for in-person and remote speakers, real-time queue and time management, registration and sign-in kiosks, comment and input tools, virtual participation capabilities such as live streaming and live captions, agenda synchronization, speaker queue management, meeting reports, live displays, supervisor dashboards, and AI-generated meeting minutes. The contract references a Regional Cooperative Agreement (RCA-017-25010020) and is based on a master cooperative contract with Region 4 Education Service Center and OMNIA Partners. The vendor Carahsoft Technology Corporation is located at 11493 Sunset Hills Road, Suite 100, Reston, VA 20190. A subcontractor, PublicInput, located at 16 W Martin St Ste 812, Raleigh, NC 27601-1341, is also involved. The period of performance is from the date fully executed through December 31, 2027, with a maximum contract amount of $218,041. The contract includes a firm fixed fee pricing structure with $116,808 for the first year and $101,233 for the second year. The place of performance and delivery address is the County of Orange Clerk of the Board, 400 W. Civic Center Dr., Santa Ana, CA 92701. The contract requires compliance with SB 707 for transparency and public engagement, including two-way telephonic or audiovisual participation in all open meetings.

Description

Contract between County of Orange and Carahsoft Technology Corporation for PublicInput Speaker Management System, a hybrid public engagement platform for Orange County Board of Supervisors meetings. The contract includes hardware, software, and professional services to simplify participation, automate workflows, and ensure accessibility. The term is from January 14, 2026, to December 31, 2027, with a maximum amount not to exceed $218,041. The system supports registration, sign-in, comment input, virtual participation, agenda and speaker management, AI meeting minutes, and compliance with accessibility standards.

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