Avondale 26-087C

Emergency Board Up Services - Insurance Only

The City of Avondale, Arizona, specifically its Fire & Medical Department, has awarded a professional services agreement to BMS CAT of Arizona, LLC, a Texas limited liability company with a local office in Gilbert, Arizona, for emergency board-up and securement services. The contract covers 24-hour, on-call emergency board-up and site securement services within the City of Avondale's approximately 47 to 48 square mile area. BMS CAT is responsible for providing all labor, tools, materials, equipment, permits, and other necessary services to secure damaged properties, including installation of plywood boards, tarps, temporary fencing, and protective barriers to windows, doors, roofs, garages, or structural holes. The contractor must respond within one hour of request with a supervisor and adequate personnel (minimum two per job), using company-marked vehicles and identifiable clothing. The contract requires compliance with City specifications, safety standards, and includes a pricing structure with unit costs for various board-up services and emergency calls. Notably, there is no cost to the City; BMS CAT is responsible for recovering costs from property owners or insurance companies, absorbing losses if reimbursement is not obtained. The agreement includes provisions for contract renewal, pricing adjustments based on CPI-U, insurance requirements, indemnification, and strict compliance with safety and legal standards. BMS CAT will perform all services directly without subcontracting unless approved by the City. The period of performance extends through an initial term until March 16, 2027, with up to four one-year renewal terms possible. The contract emphasizes rapid response, quality control, and detailed documentation for each service call. The City of Avondale is the buyer, and the place of performance is within Avondale, AZ. The awarded services are emergency board-up and property securement services provided by BMS CAT of Arizona, LLC.

Description

The City issued an informal Request for Proposals seeking proposals from vendors for providing emergency board up services.

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