University of Arkansas IFB05142026

Garvan Woodland Gardens Holiday Lights Assembly and Disassembly

The University of Arkansas, Fayetteville, through its Business Services Office of Procurement, issued an Invitation for Bid (IFB Number 05142026) for the assembly and disassembly of holiday lights at Garvan Woodland Gardens. The procurement official is Andrea Trevisan. The contract involves services related to decorating approximately 20 acres with various holiday lighting elements, including pole trees, wrapped trees, shrubs, pre-lit set pieces, and ornaments, with detailed specifications on quantities, colors, and installation methods. The work is scheduled to begin around mid-September, with performance milestones and deadlines for installation and removal, including phased payments. The awarded vendor is Open Range Ventures, selected as the low bidder among two certified responses. The contract emphasizes high-quality, professional execution meeting or exceeding past displays, with specific requirements for electrical work, safety, and coordination with Garvan staff. The place of performance is Fayetteville, Arkansas, at Garvan Woodland Gardens. The award includes detailed line items for products such as wrapped shrubs, trees, lanterns, and decorative elements, with quantities ranging from dozens to thousands of units, and prices per item. The contract is expected to be one year with options to renew up to seven years. The award is classified under NAICS code 541310 (Architectural Services). The primary buyer contact is Andrea Trevisan, procurement coordinator. The location is Fayetteville, Washington County, Arkansas, USA. The likely competitors for similar awards include other lighting and event decoration vendors.

Description

Assembly and disassembly of the Holiday Lights display at Garvan Woodland Gardens, University of Arkansas Fayetteville (UAF). The project involves decorating roughly 20 acres with approximately 150 pole trees, 60 wrapped trees, 35,000 SF wrapped shrubs, and 300 pre-lit set pieces and hanging ornaments. Work is scheduled to begin around September 15, 2026, with a crew size to be determined by the vendor. The display requires high quality and professionalism, meeting or exceeding past displays.

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