PUBLIC WORKS PO-PW-26005422

Maintenance contract for HP PageWide XL5100 wide format printer/scanner/folder by Los Angeles Public Works Department

The Los Angeles Public Works Department, a municipality department in California, awarded a purchase order (PO-PW-26005422) to ARC Document Solutions, LLC for a maintenance service contract of the HP PageWide XL5100 wide format printer/scanner/folder. This is a change order reducing the quantity from 12 months to 4 months, covering the period from September 1, 2025 through August 31, 2026. The contract includes monthly maintenance charges ($539/month taxable) for service, inks, and freight, with a monthly allowance of 20,000 sq. ft. covered. Excess meter charges are $0.012 per sq. ft. Printheads are not included. The contract references serial numbers MY85FBQ00C and DE87B11002. The vendor's contact is Ed Lenoue from ARC Document Solutions, reachable at (626) 289-5021 and email ED.LENOUE@-ARC.COM. The vendor is located at 345 Clinton St., Costa Mesa, CA 92626. The total obligated amount is $9,529 for 4 months of service. The buyer's contact information for procurement inquiries includes a procurement unit phone number (626) 458-7354. The purchase order was issued by the Public Works Department located at 1149 S Broadway, Los Angeles, CA 90015.

Description

CHANGE ORDER# 1: TO REDUCE QUANTITY AMOUNT FROM 12 MONTHS TO 4 MONTHS PER ALREADY PAID INVOICES. A NEW PURCHASE ORDER IS TO BE ISSUED FOR THE REMAINING MONTH WITH UPDATED VENDOR REGISTRATION CODE 197348 FOR ARC DOCUMENT SOLUTIONS 12-MONTH MAINTENANCE (TAXABLE) FOR HP PAGEWIDE XL5100 WIDE FORMAT PRINTER/SCANNER/FOLDER PERIOD: 09/01/2025 THROUGH 08/31/2026 MONTHLY CHARGE - $539.00 IS TAXABLE. MONTHLY ALLOWANCE IS 20,000 SQ. FT. EXCESS METER CHARGE OF $0.012 PER SQ. FT INCLUDES: SERVICE, INKS, AND FREIGHT ** PRINTHEADS ARE NOT COVERED SERIAL NUMBER: MY85FBQ00C DE87B11002 NOTICE TO BUYER: PRIOR TO AWARD OF PURCHASE ORDER, IF BID AMOUNT EXCEEDS ESTIMATED COST BY 10% NOTIFY PROCUREMENT UNIT AT (626) 458-7354. REFERENCE: ARC DOCUMENT SOLUTIONS, LLC 345 CLINTON ST. COSTA MESA CA 92626 CONTACT: ED LENOUE TEL: (626) 289-5021 EMAIL: ED.LENOUE@-ARC.COM PRIOR REQ: 332111 PRIOR PO: PO-PW-25005390 REQ: 637032 FUND: B04 UNIT: 48122 OBJECT: 4150