County of Orange Opengov #MA03125011616

Custom Forms

The County of Orange, specifically the OC Printing & Graphics division under the Registrar of Voters, has awarded contract MA-031-25011616 to Alliance Printing Associates, Inc., a California corporation, for the provision of Custom Forms. The contract covers a wide range of custom printed forms including inmate history records, booking ID records, court disposition sheets, property receipts, various notices (e.g., parking violations, civil citations), receipt books, and miscellaneous items such as phone magnets and false alarm pads. Quantities for these forms vary widely, ranging from small orders (e.g., 1-100 units) to large volume orders (e.g., 50,001+ units). Pricing is tiered based on quantity ranges, with detailed unit costs and shipping fees specified for each form type. The contract includes both primary and secondary items, with Alliance Printing Associates serving as a backup supplier for secondary items. The contract term is five years starting from July 30, 2025, with no automatic renewal unless approved by the County Board of Supervisors. Deliveries are to be made to OC Printing & Graphics at 1300 S. Grand Ave., Bldg. A, 1st Floor, Santa Ana, CA 92705. The contractor is responsible for timely delivery, typically within ten business days after order acknowledgment, and must provide electronic ordering capabilities and design assistance. The contract includes detailed terms on warranties, indemnification, insurance requirements, confidentiality, compliance with laws, and non-discrimination. The total aggregate contract amount is not to exceed $500,000 per year. Unique contract requirements include a cooperative contract clause allowing other governmental entities to utilize the contract, a 2% administrative rebate to the County on sales to other entities, and strict packaging, labeling, and proof approval processes. The contractor must maintain a dedicated account manager and provide emergency order support without additional charges.

Description

Contract awarded by the County of Orange to Alliance Printing Associates, Inc. for Custom Forms. The contract is a usage contract with an estimated value of $2,500,000, effective from July 30, 2025, to July 29, 2030. The contract involves industrial printing services, printing, and stationery or business form printing. The place of performance is Santa Ana, Orange County, California.

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