George Mason University GMU-DR0709-25-02

Civil Rights Compliance Investigation Services

The government buyer is George Mason University, specifically the Office of Access, Compliance and Community (OACC), located at 4400 University Drive, MS 3C1, Fairfax, VA 22030. The contract is awarded to Employment Practices Solutions, Inc., located at 539 W. Commerce Street, #780, Dallas, TX 75208-1953. The awarded services include investigative services, conducting hearings and appeals, and training related to Civil Rights compliance and human resource employment concerns. The contract covers external investigators, hearing and appeals officers, and additional services such as training on civil rights and employment-related issues and informal resolution services. Pricing includes hourly rates for investigators, hearing officers, and other personnel: $400/hour for the first five engagements per year, $375/hour for subsequent engagements, and $400/hour for one-on-one coaching. Group training is priced as flat fees ranging from $3,500 to $7,500 depending on duration and mode of delivery (face-to-face or virtual). Travel expenses are reimbursed according to George Mason University travel policies and must be pre-approved. The contract includes strict confidentiality and data security requirements, including compliance with FERPA, HIPAA, PCI-DSS, and other regulations. Background checks are required for all contractor personnel performing services on campus. The contract term is two years from the effective date with four successive two-year renewal options. The contract allows cooperative procurement by other public bodies and educational institutions. Notable contract requirements include prohibition on legal advice without written appointment, detailed data security addendum, and a quality control process for investigations. The contract administrator is Thomas Bluestein, Associate Vice President, OACC, Title IX and ADA Coordinator. Payment terms are Net 30 via Paymode-X. The contract documents include the signed contract, data security addendum, negotiation responses, RFP, and contractor's proposal.

Description

This contract is for civil rights compliance investigation services provided by Employment Practices Solutions, Inc. The contract is active until May 19, 2028, with options for four additional two-year renewals, expiring on May 19, 2036.

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