City of Sebastian MyVendorLink #RFP-26-03

Multi-function Printer Devices (Citywide)

The City of DeLand, Florida, awarded a contract to Dex Imaging LLC for the procurement and support of multi-function printer devices citywide. The contract includes replacing 7 printers that have reached end of life, with projected monthly maintenance costs decreasing from $1,700 to $1,600. The city owns the printers, reducing lease costs from $3,300 to $1,130.56 per month. The one-year maintenance cost is approximately $19,225, with five-year costs estimated at $163,975, payable interest-free over 60 months. The contract period is five years with options for three additional one-year extensions, subject to funding. The award was based on proposals evaluated through a scoring process involving criteria such as project approach, qualifications, customer service, and price, with Dex Imaging LLC ranked highest.

Description

The City of DeLand awarded the contract for multi-function printer devices, maintenance services, and copy paper to Dex Imaging LLC. The contract includes replacement of 7 printers that have reached end of life, with projected monthly maintenance costs expected to drop from $1,700 to $1,600. The lease has ended and the printers are owned by the city, reducing lease costs from $3,300 per month to $1,130.56 for owning replacement printers. The projected one-year maintenance cost is approximately $19,225 with lease-to-own costs of $13,570, and a projected five-year cost of $163,975. Payments will be made interest-free over a 60-month term.

View original record