Avondale 122596

Commercial Printing and Mailing Services

The City of Avondale, an Arizona municipal corporation, has awarded a professional services agreement to Century Graphics, Inc., an Arizona corporation, for citywide commercial printing and mailing services. The contract covers a variety of printed media including brochures, flyers, carbonless forms, posters, letterhead, envelopes, catalogs, magazines, invitations, calendars, and other printed materials to support, market, and promote the City's operations, activities, and programs. Services include design and layout, printing, and mailing, with delivery to various City of Avondale facilities such as City Hall, City Court, Civic Center Library, Neighborhood and Family Community/Senior Center, Police Department, Public Works Department, Municipal Center, Sam Garcia Library, and Resource Services. Century Graphics, Inc. is a woman-owned business enterprise and has extensive experience with similar projects for the City of Avondale and other Arizona municipalities. The contract is indefinite quantity and indefinite delivery, with services provided on a per-project basis via Work Orders referencing the agreement. Pricing is firm fixed for an initial term through October 31, 2025, with up to four one-year renewal terms possible. The contract includes detailed requirements for quality, safety, insurance, indemnification, confidentiality, and compliance with applicable laws including E-verify and prohibitions on forced labor. Notable contract requirements include the City's right to inspect and reject work, mandatory proofs before production, penalties for late election material mailings, and cooperative purchasing provisions allowing other eligible entities to use the contract. The contract specifies comprehensive insurance coverage requirements and detailed payment and termination terms. Century Graphics will provide all labor, equipment, materials, and consumables necessary for printing and mailing services, including support staff and mailing list processing. The contract includes a detailed fee proposal with unit prices for a wide range of printed items and mailing services, including bookmarks, brochures, business cards, door hangers, flyers, posters, magazines, envelopes, carbonless forms, voter information pamphlets, water quality reports, and police department forms. The City of Avondale is the buyer, and the place of performance and delivery is primarily in Avondale, Arizona.

Description

Professional services agreement for citywide commercial printing and mailing services including design, layout, printing, and mailing as directed by City staff. The contract is a term-based agreement with an initial term until October 31, 2025, and automatic renewals for up to four successive one-year terms. The City of Avondale does not guarantee any minimum or maximum amount of services under this indefinite quantity and indefinite delivery agreement. The awardee is Century Graphics, Inc.

View original record