Iowa 005-RFB-2348-2026

Document Destruction Services

The State of Iowa, managed by the Iowa Department of Administrative Services, Central Procurement, has awarded a contract for secure document destruction services to a qualified provider. The contract involves collection, transportation, shredding, and disposal or recycling of confidential and non-confidential paper records across multiple statewide locations, ensuring compliance with IRS Publication 1075 and federal, state, and industry standards. The services include on-site and off-site shredding, bulk purges, and reporting requirements. The contract is for an initial period of one year with up to five renewal options, and the vendor must meet specific security particle size requirements for shredding Federal Tax Information (FTI). The contract includes a 1% administrative fee payable to the State, and vendors are required to provide references, experience, certifications, and insurance documentation. Payment terms are net 60 days, with quarterly sales reporting and FOB Destination shipping terms.

Description

The State of Iowa seeks qualified and experienced Bidders to provide secure document shredding services on an as-needed basis. Services include collection, transportation, shredding, and disposal or recycling of confidential and non-confidential paper records, with associated reporting and compliance requirements. Services must meet federal, state, and industry standards for document security and destruction, compliant with IRS Publication 1075. The contract term is one year with up to five one-year extensions at the State's discretion.

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