Award
South Jordan RFP #202113864
RFP - eAgenda Management Solution Software
Recipient
Municode
Awarded
February 24, 2021
Identifier
RFP #202113864
The City of South Jordan, Utah, is the government buyer seeking a customized comprehensive electronic City Council Agenda (eAgenda) management system to automate and streamline the manual agenda collection and packet assembly process. The awarded vendor is Municode. The contract includes the provision of an eAgenda Management Solution Software, which is a lump sum product line item encompassing installation, implementation, and continuing services as described in the Scope of Work. The system is intended to improve citywide collaboration, business processes, and overall productivity for the Recorders Office, which manages agendas for various city meetings including Regular Meetings, Study Sessions, Art Council, Architectural Review Committee, Planning Commission, special meetings, work sessions, and executive sessions. The contract requires the software to support twenty-one scheduled Regular Meetings and twenty-one Study Sessions annually, along with other unscheduled meetings. The City emphasizes that all inquiries and responses must be made online via SciQuest, and the City reserves the right to award the bid in full or in part or reject any bid if deemed not in the best interest of the project or City. No service line items were listed, and no specific part numbers or quantities beyond a single lump sum were provided. The contract includes requirements for installation, implementation, and ongoing services for the eAgenda system. The place of performance is the City of South Jordan, Utah, with the Recorders Office as the primary user.
Description
The City of South Jordan seeks proposals from experienced and qualified software management providers for a customized comprehensive electronic City Council Agenda management system. The system aims to automate and streamline the manual agenda collection process, improve citywide collaboration, business processes, and overall productivity. The award has been made to Municode.