Portland Economic And Urban Development Agency Bidlocker #23-09

Portland Winter Ice Rink

The government buyer is Prosper Portland, the economic development and urban renewal agency for the City of Portland, Oregon. The awarded contract is for a qualified event production company to install, operate, and manage the Portland Winter Ice Rink at the Morrison Bridgehead parking lot located at 499 SW Naito Pkwy, Portland, OR. The contract covers the 2024-2025 winter season with potential extensions for up to two additional one-year periods. The awarded services include ice rink installation (minimum 5,000 sq ft real ice rink with a tent and platform for unlevel surface), event site build-out with modern design prioritizing accessibility, event promotion in coordination with Prosper Portland, and full operations and management including staffing, equipment, ticket sales, 24/7 security, skate rental and maintenance, and venue management. The contract requires compliance with federal funding provisions, insurance requirements, and local business registrations. The contract budget is approximately $900,000. The contract term is initially one year with up to two one-year extensions. The ice rink must be installed and operational by mid-November and operate through early January. The contract emphasizes promoting downtown Portland vitality, maximizing ticket sales and revenue, and maintaining a superb user experience. The solicitation encourages participation of certified minority-owned, women-owned, disadvantaged, and emerging small businesses. No specific OEMs or vendors are named in the document. The period of performance includes installation, operation, and demobilization phases with detailed milestones and operating hours specified. The contract requires the use of a ticket sales platform compatible with authorize.net or specified by Prosper Portland. The place of performance is Portland, Oregon, specifically the Morrison Bridgehead parking lot at 499 SW Naito Pkwy.

Description

Prosper Portland requests competitive proposals from qualified and experienced event production companies to install, operate, and manage the Portland Winter Ice Rink for the 2024-2025 winter season. One exclusive contract will be awarded as a result of this RFP.

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