FR - Fire Department PRDO-FR-26005554

Operating lease and maintenance of Ricoh Pro C9200 color production printer for Los Angeles County Fire Department

The Los Angeles County Fire Department in California, US, issued a purchase order (PRDO-FR-26005554) to RICOH USA INC for the operating lease and maintenance of a Ricoh Pro C9200 color production printer. The lease period covers January 1, 2026, to June 30, 2026, as a continuation of a previous contract. The lease agreement runs from June 1, 2022, to June 1, 2027, with one unit leased for use at the department's copy center located at 1320 N Eastern Ave, Los Angeles, CA 90063. The maintenance service includes full service and labor charges based on a cost-per-copy model for both black/white and color copies. Estimated monthly usage is 140,000 black/white copies and 140,000 color copies. The maintenance term spans 60 months from installation, with taxable (30%) and non-taxable (70%) portions charged separately. Overage charges are assessed quarterly at the same rate per copy. Contact Jim Tolnai is the procurement contact with the department. The contract amount is approximately $23,166,424,273.00. No other competitors were explicitly referenced in this procurement.

Description

PREVIOUS PURCHASE ORDER NUMBER PRDO-FR-26000018 CONTINUATION OF OPR # 2519596 PO PERIOD 1/1/2026 - 6/30/2026 ******************************************* OPERATING LEASE - COLOR PRODUCTION PRINTER LEASE TERMS: 6/1/2022 - 6/1/2027 THIS PO COVERS THE LEASE PERIOD FROM 1/1/2026 TO 6/30/2026 QUANTITY: ONE (1) PIECE PLEASE STATE MAKE: RICOH PLEASE STATE MODEL: PRO C9200 DELIVERY ADDRESS: LOS ANGELES COUNTY FIRE DEPARTMENT 1320 N EASTERN AVE, COPY CENTER LOS ANGELES, CA 90063 Jim Tolnai 323-881-2429 james.tolnai@fire.lacounty.gov ----------------------------- For Internal Use: OPR 2519596 UNIT CODE: 40138 OBJECT CODE: 4194; PREVIOUS PURHCHASE ORDER NUMBER PO-FR-26000018 CONTINUATION OF OPR # 2519596 PO PERIOD 1/1/2026 - 6/30/2026 ******************************************* MAINTENANCE - COLOR PRODUCTION PRINTER - BLACK/WHITE - TAXABLE MAINTENANCE TERM: 60 MONTHS FROM THE DATE OF INSTALLATION THIS PO COVERS THE LEASE PERIOD FROM 1/1/2026 TO 6/30/2026 MAINTENANCE COST SHALL BE BASED ON USAGE (COST PER COPY). THE COST PER COPY CHARGE INCLUDES FULL SERVICE MAINTENANCE AND LABOR CHARGE. NO OTHER CHARGES WILL BE ALLOWED FOR THIS LINE. BLACK/WHITE IMPRESSION ESTIMATED INCLUDES ALL TONERS AND STAPLES, EXCEPT PAPER. 140,000 BLACK/WHITE COPIES PER MONTH UNIT PRICE FOR BLACK/WHITE COST PER COPY: $.0075 THE TAXABLE PORTION IN PERCENTAGE: 30% OVERAGE ASSESSED QUARTERLY. OVERAGE RATE EQUALS COST PER COPY RATE. EQUIPMENT LOCATION: LOS ANGELES COUNTY FIRE DEPARTMENT 1320 N EASTERN AVE, COPY CENTER LOS ANGELES, CA 90063 Annual Quantity: 140,000 X 6 Months = 840,000 Taxable Portion: 840,000 X 30% = 252,000 Estimated Cost Before Tax: 252,000 X $0.0075 = $1,890 ----------------------------- For Internal Use: OPR 2519596 UNIT CODE: 40138 OBJECT CODE: 4194 Contact: Jim Tolnai 323-881-2429; PREVIOUS PURHCHASE ORDER NUMBER PO-FR-26000018 CONTINUATION OF OPR # 2519596 PO PERIOD 1/1/2026 - 6/30/2026 ******************************************* MAINTENANCE - COLOR PRODUCTION PRINTER - COLOR - TAXABLE MAINTENANCE TERM: 60 MONTHS FROM THE DATE OF INSTALLATION THIS PO COVERS THE LEASE PERIOD FROM 1/1/2026 TO 6/30/2026 MAINTENANCE COST SHALL BE BASED ON USAGE (COST PER COPY). THE COST PER COPY CHARGE INCLUDES FULL SERVICE MAINTENANCE AND LABOR CHARGE. NO OTHER CHARGES WILL BE ALLOWED FOR THIS LINE. COLOR IMPRESSION ESTIMATED INCLUDES ALL TONERS AND STAPLES, EXCEPT PAPER. 140,000 COLOR COPIES PER MONTH UNIT PRICE FOR COLOR COST PER COPY: $.0179 THE TAXABLE PORTION IN PERCENTAGE:30% OVERAGE ASSESSED QUARTERLY. OVERAGE RATE EQUALS COST PER COPY RATE. EQUIPMENT LOCATION: LOS ANGELES COUNTY FIRE DEPARTMENT 1320 N EASTERN AVE, COPY CENTER LOS ANGELES, CA 90063 Annual Quantity: 140,000 X 6 Months = 840,000 Taxable Portion: 840,000 840,000 X 30% = 252,000 Estimated Cost Before Tax: 252,000 x $0.0179 = $4,510.80 ----------------------------- For Internal Use: OPR 2519696 UNIT CODE: 40138 OBJECT CODE: 4194 Contact: Jim Tolnai 323-881-2429; PREVIOUS PURHCHASE ORDER NUMBER PO-FR-26000018 CONTINUATION OF OPR # 2519596 PO PERIOD 1/1/2026 - 6/30/2026 ******************************************* MAINTENANCE - COLOR PRODUCTION PRINTER - BLACK/WHITE - NON-TAXABLE MAINTENANCE TERM: 60 MONTHS FROM THE DATE OF INSTALLATION THIS PO COVERS THE LEASE PERIOD FROM 1/1/2026 TO 6/30/2026 MAINTENANCE COST SHALL BE BASED ON USAGE (COST PER COPY). THE COST PER COPY CHARGE INCLUDES FULL SERVICE MAINTENANCE AND LABOR CHARGE. NO OTHER CHARGES WILL BE ALLOWED FOR THIS LINE. BLACK/WHITE IMPRESSION ESTIMATED INCLUDES ALL TONERS AND STAPLES, EXCEPT PAPER. 140,000 BLACK/WHITE COPIES PER MONTH UNIT PRICE FOR BLACK/WHITE COST PER COPY: $.0075 THE TAXABLE PORTION IN PERCENTAGE: 30% OVERAGE ASSESSED QUARTERLY. OVERAGE RATE EQUALS COST PER COPY RATE. EQUIPMENT LOCATION: LOS ANGELES COUNTY FIRE DEPARTMENT 1320 N EASTERN AVE, COPY CENTER LOS ANGELES, CA 90063 Annual Quantity: 140,000 X 6 Months = 840,000 Non-Taxable Portion: 840,000 X 70% = 588,000 Estimated Cost Before Tax: $588,000 X $0.0075 = $4,410 ----------------------------- For Internal Use: OPR: 2519596 UNIT CODE: 40138 OBJECT CODE: 4194 Contact: Jim Tolnai 323-881-2429; PREVIOUS PURHCHASE ORDER NUMBER PO-FR-26000018 CONTINUATION OF OPR # 2519596 PO PERIOD 1/1/2026 - 6/30/2026 ******************************************* MAINTENANCE - COLOR PRODUCTION PRINTER - COLOR - NON-TAXABLE MAINTENANCE TERM: 60 MONTHS FROM THE DATE OF INSTALLATION THIS PO COVERS THE LEASE PERIOD FROM 1/1/2026 TO 6/30/2026 MAINTENANCE COST SHALL BE BASED ON USAGE (COST PER COPY). THE COST PER COPY CHARGE INCLUDES FULL SERVICE MAINTENANCE AND LABOR CHARGE. NO OTHER CHARGES WILL BE ALLOWED FOR THIS LINE. COLOR IMPRESSION ESTIMATED INCLUDES ALL TONERS AND STAPLES, EXCEPT PAPER. 140,000 COLOR COPIES PER MONTH UNIT PRICE FOR COLOR COST PER COPY: $.0179 THE TAXABLE PORTION IN PERCENTAGE: 30% OVERAGE ASSESSED QUARTERLY. OVERAGE RATE EQUALS COST PER COPY RATE. EQUIPMENT LOCATION: LOS ANGELES COUNTY FIRE DEPARTMENT 1320 N EASTERN AVE, COPY CENTER LOS ANGELES, CA 90063 Annual Quantity: 140,000 X 6 Months = 840,000 Non-Taxable Portion: 840,000 X 70% = 558,000 Estimated Cost Before Tax: 588,000 x $0.0179 = $10,525.20 PRIOR PURCHASE ORDER PO-FR-25000175 ----------------------------- For Internal Use: OPR 2519596 UNIT CODE: 40138 OBJECT CODE: 4194 Contact: Jim Tolnai 323-881-2429