Award
Avondale 26-017C
Civic Center Library Gallery
Recipient
West Valley Arts Council
Awarded
January 13, 2026
Identifier
26-017C
The City of Avondale, Arizona, awarded a professional services agreement to West Valley Arts Council (WVAC), an Arizona non-profit corporation, to manage operations of the Civic Center Library Gallery located at 11350 W Civic Center Drive, Avondale, AZ 85323. The contract includes gallery operations, exhibition planning and curation, community engagement and education, marketing and promotion, and facility and artwork care. WVAC is responsible for providing qualified staff, maintaining regular public hours, curating a minimum of four rotating exhibitions annually, hosting at least four public engagement events, and ensuring compliance with safety, ADA, and city policies. The contract amount is up to $15,000 per fiscal year, covering personnel, program costs, marketing, community engagement, and miscellaneous expenses. Key personnel include Daisy Brady (Project Manager), Lanelle Horstmeier (Marketing and Communications Director), Jimmy Davis (Director of Programs and Administration), and Kathy Knecht (Executive Director). The agreement term is from January 13, 2026, to January 12, 2027, with automatic renewal options for up to four additional one-year terms, subject to city approval and funding availability. Notable contract requirements include compliance with OSHA and safety standards, ownership of all produced documents by the City, insurance coverage with specified limits, indemnification of the City, and adherence to E-verify and anti-boycott laws. The contract also mandates quarterly and annual reporting on gallery operations, visitor engagement, marketing activities, and budget expenditures. The vendor's address is 16126 N. Civic Center Plaza, Suite 102, Surprise, AZ 85374. The City of Avondale's procurement office is located at 11465 West Civic Center Drive, Avondale, AZ 85323. The contract is non-exclusive, allowing the City to procure similar services from other sources if needed.
Description
Professional Services Agreement for Civic Center Library Gallery services between the City of Avondale and West Valley Arts Council.